Your privacy at a glance

We only collect the information needed to respond to your enquiry and provide details about hall hire or joining Freemasonry at Wigmore.

We do not use your data for marketing and we never sell personal information.

This website uses cookies to make it work properly and, with your consent, to help us understand how it is used so we can improve it.

You can change your cookie preferences at any time.

If you have any questions about your personal data, you can contact us at: 📧 web.admin@wigmoremasons.org.uk

We respect your privacy. We only use your information to respond to enquiries about hall hire or joining Freemasonry, and you are always in control of your cookie choices.

1. Main Introduction

Wigmore Freemasons is committed to protecting your privacy and handling your personal data in a transparent and responsible manner.

This Privacy & Cookies Policy explains how we collect, use, store and protect personal information when you visit wigmoremasons.org.uk or contact us.

This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who we are

This website is operated by Wigmore Freemasons, an unincorporated association of Masonic Lodges meeting at:

The Howard Hall
Wigmore
Medway
Kent

ME8 0PN

For data protection enquiries please contact:

📧 web.admin@wigmoremasons.org.uk

3. What personal data we collect

We may collect and process the following personal data:

• Name
• Email address
• Telephone number
• Information you provide when completing contact or enquiry forms
• Information submitted through the Just Ask enquiry route
• Technical data such as IP address, browser type and device information (collected via cookies)

We do not knowingly collect data relating to children.

4. How we use your data

We use personal data only where there is a lawful basis to do so. This includes:

• Responding to your enquiries
• Providing information about hall hire
• Handling expressions of interest in joining Freemasonry
• Passing enquiries to the appropriate Lodge or representative
• Maintaining appropriate internal records of correspondence
• Improving the performance and usability of the website
• Complying with legal or regulatory obligations

We do not use personal data for marketing purposes and we do not sell or trade personal information.

5. Lawful basis for processing

Under UK GDPR we rely on the following lawful bases:

• Consent – where you voluntarily submit information via an enquiry form or the Just Ask route
• Legitimate interests – to respond appropriately to enquiries and manage communications between relevant Lodges and representatives
• Legal obligation – where processing is required by law

You may withdraw your consent at any time by contacting us.

6. Sharing your data

Personal data is not shared with third parties except where necessary, including:

• Passing an enquiry to the relevant Wigmore Lodge or Provincial representative
• Submitting or receiving enquiries via the Just Ask system
• Where required by law or regulatory authorities

Any third parties involved are expected to handle personal data in accordance with UK GDPR.

7. Data retention

We retain personal data only for as long as necessary to fulfil the purpose for which it was collected, including responding to enquiries and maintaining appropriate administrative records.

Data is reviewed periodically and securely deleted when no longer required.

8. Your rights

Under UK GDPR you have the right to:

• Request access to the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request erasure of your personal data
• Restrict or object to processing
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO) 🌐 www.ico.org.uk

9. Data security

We take appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.

Access to personal information is limited to those who need it for legitimate purposes.

10. Cookies

What are cookies?

Cookies are small text files placed on your device to help websites function properly and to improve user experience.

How we use cookies

This website uses the CookieYes consent management platform to control the use of cookies.

Cookies fall into the following categories:

• Strictly necessary cookies – required for the website to function
• Analytics cookies – help us understand how visitors use the site so we can improve content and performance

Analytics cookies are only set if you give your consent.

We do not use cookies for advertising or for tracking individuals across other websites.

Managing your cookie preferences

When you first visit our website you are given the option to accept or reject non-essential cookies.

You can change your preferences at any time by clicking the cookie settings link on the website.

You can also control cookies through your browser settings. Please note that disabling essential cookies may affect how the website functions.

11. Third-party services

We may use trusted third-party services to support the operation of the website. These may include:

• Website analytics providers
• Embedded content such as maps or videos
• The Just Ask enquiry system

These services may set their own cookies in accordance with their own privacy policies.

12. External links

This website may contain links to external websites, including those operated by the United Grand Lodge of England,

Provincial bodies, charities or other organisations.

We are not responsible for the privacy practices or content of external sites.

13. Changes to this policy

This Privacy & Cookies Policy may be updated from time to time to reflect changes in legal requirements or how we operate.

The most current version will always be published on this page.

14. Contact us

If you have any questions about this policy or how your data is handled, please contact:

📧 web.admin@wigmoremasons.org.uk

Last Updated 24 February 2026